Policy on the Use of Artificial Intelligence and AI-Assisted Technologies

The editorial board of the journal Southern Archive (Historical Sciences) recognizes that artificial intelligence (AI) and AI-assisted tools can serve as useful auxiliary instruments in the process of scholarly publishing. In accordance with the recommendations of the Ministry of Education and Science of Ukraine, COPE (Committee on Publication Ethics), and drawing on the practices of leading academic journals, the editorial board defines acceptable and unacceptable uses of AI in the preparation of publications, as well as requirements for the disclosure of AI use by authors.

 

Acceptable Uses of AI

In the journal Southern Archive (Historical Sciences), the following uses of AI in the preparation of publications are considered acceptable, if authors disclose such use:

 

- Assisting in literature research and analytical materials (with subsequent verification of sources).

- Improving writing style and language quality.

- Assisting with translation or text editing.

- Formatting bibliographic references (subject to mandatory verification by the author(s)).

- Creating illustrative materials such as charts, graphs, and diagrams, provided that their use does not distort the scientific content.

- Preparing technical elements of the manuscript (spell-checking, formatting).

 

Unacceptable Uses of AI

 

- Generating the scientific content of any part of the article.

- Creating bibliographic references without personal verification by the author(s).

- Using AI for paraphrasing or other text-processing methods to conceal plagiarism.

- Including AI-enhanced or AI-generated images as if they were original photographic documents.

- Listing or acknowledging AI as a co-author of the article.

 

Disclosure Requirements

 

- Authors must clearly indicate at the end of the article which AI tools were used and for what purpose.

- Failure to disclose the use of AI is considered a violation of the principles of academic integrity.

 

Author Responsibilities

 

- Authors bear full responsibility for the content of the article, the accuracy of results, and the correctness of interpretations.

- The use of AI does not exempt authors from the obligation to ensure scientific originality, accuracy, and compliance with ethical standards.

- In cases of violations of this AI policy, the editorial board reserves the right to request corrections, reject, or retract the article.

- If an automatically generated reference to a non-existent source is identified, the article will be rejected and not considered further.